Wedding Reception Site Rental Check List

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Wedding Reception Venue Rental Checklist


Overview

Before finalizing your wedding reception venue, ensure you understand what's included in the rental fee. Each venue varies, so it’s important to confirm with the manager what’s provided and what you need to bring. Always get agreements in writing to avoid any last-minute surprises.

Items You May Need to Provide


1. Seating:
- Chairs: For seated dinners or buffets, provide seats for all guests. For buffet-style settings, you might need chairs for half or more of your guests. Consider renting or purchasing chair covers. Rental companies often have high chairs for children.

2. Tables:
- Guest Tables:
- 36-inch rounds seat 4-6 guests, suitable for a buffet.
- 48-inch rounds seat 6-8 guests.
- 60-inch rounds seat 8-10 guests.
All tables should be pre-set with flatware, glassware, linen napkins, and coffee cups for a dinner service.

- Cake Table:
- Typically a 48-inch round, but adjust according to your cake’s size. Enhance with decorative elements like flowers or linens. Place in a visible yet low-traffic area to avoid accidents.

- Groom’s Cake Table:
- If not served during the rehearsal dinner, a 36-inch round works well.

- Head Table:
- Ensure it faces the guests. A common setup is arranging several rectangular tables end-to-end for the wedding party.

- Buffet Tables:
- Arrange multiple food stations, like carving stations. Buffet tables may be included by your caterer.

3. Additional Tables:
- Gift Table:
- Size depends on the expected number of guests.
- Guest Book Table:
- Small table for the guest book.

4. Linens & Tableware:
- These may be included with your table rental, or you might need to secure them separately.

5. Tents:
- Ideal for outdoor receptions to shield guests from sun or rain. They serve as a backup plan for inclement weather.

By ensuring you have all these elements sorted, your wedding reception will be beautifully set up and ready to delight your guests!

You can find the original non-AI version of this article here: Wedding Reception Site Rental Check List.

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