3 Simple Ways To Find Everything You Need
Below is a MRR and PLR article in category Internet Business -> subcategory Web Hosting.
3 Easy Ways to Find Everything You Need
1. Organize with a Master Outline
Start by categorizing your business information with a master outline. Consider main categories like Administration, Marketing, and Finances, then create detailed subcategories. Here’s an example:
Administration
- Policies & Procedures
- Forms/Templates
- Business Structure
- Clients
Marketing
- Brochures
- Business Cards
- E-zine Content
- Networking Groups
Label hanging folders for your master categories and use manila folders for subcategories. Avoid generic file names like "Miscellaneous" to ensure you can quickly find what you need. This approach works for both physical and electronic files.
2. Implement a Tickler File System
Create a simple tickler file system with 43 folders: 12 for each month and 31 for the days of the month. Add two extra folders for upcoming years. For example, if it’s 2006, include folders labeled 2007 and 2008.
Place relevant information in the folder corresponding to the date it’s needed. If you need to submit an article on December 15, 2006, store the contact info, due date, and checklist in the folder for that day. Review your tickler file daily to stay organized. Sync this with your daily planner to track longer-term projects, like a conference planned for May 17, 2008.
3. Regularly Purge Your Files
Ensure your files contain no more than 25-30 pieces of paper. Schedule time every three months to review and discard unnecessary documents, or scan them for electronic storage. Consult your accountant or banker to determine how long to retain documents, and refer to resources like [Bankrate](http://www.bankrate.com/brm/news/mtg/20000518h.asp) for guidance on financial records. Keep frequently used files in your desk drawer for easy access.
By organizing your business information with these three simple methods, you can streamline your workflow and find everything you need with ease.
© 2006 Bridgette Boudreaux
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