What Do Your Business Emails Reveal About You
Below is a MRR and PLR article in category Business -> subcategory Other.
What Do Your Business Emails Reveal About You?
Summary:
I'm a big advocate for email. If we do business, most of our communication will be via email, not phone. Email is quick, convenient, and efficient, providing an electronic record of interactions with clients, employees, partners, and vendors. This allows me to easily refresh my memory by referring back to our conversations.Article Body:
As someone who receives and sends hundreds of emails daily, I'm often surprised by how poorly written and unprofessional many business emails are. It's not uncommon to find emails lacking complete sentences, riddled with spelling and grammatical errors, or typed in all caps. For example, I once received an email stating, "tom-- what you think -- ready to buy?" First off, my name is Tim. Second, this approach made me choose to take my business elsewhere.
Why should the quality of your emails matter? In business, you're continually judged by your peers, clients, employees, and partners. If your emails appear careless or rushed, or if they contain mistakes a simple spell checker could catch, what does that say about you?
Email is rapidly becoming the preferred medium for business correspondence, and using it effectively is crucial. Here are Tim's Top 10 Rules of Email Etiquette that every entrepreneur, executive, and employee should follow:
1. Keep It Short and Sweet
Emails aren’t letters from camp; be concise. Reading from a screen is harder than reading on paper, so get to the point quickly.2. Use Proper Spelling, Grammar & Punctuation
Mistakes in spelling, grammar, and punctuation not only look unprofessional, but they can also lead to misunderstandings. Always use a spell checker.3. Include a Signature Block
Every email should have a signature block with your name, title, company, phone number, email address, and website.4. Reply Quickly
Respond to emails promptly, especially if they're from customers or contain time-sensitive information. Aim to reply within 24 hours, preferably sooner.5. Read Before You Send
Avoid embarrassment by reviewing your email before sending it. Ensure it's clear, accurate, and free of inappropriate content.6. Do Not Discuss Confidential Information
Emails can be shared easily. Avoid discussing confidential information or making inappropriate comments.7. Avoid Using ALL CAPS
Writing in all caps can come across as shouting. Use standard sentence formatting to keep your message reader-friendly.8. Avoid Abbreviations and Emoticons
In business emails, avoid using acronyms and emoticons that might not be understood by everyone. Keep your communication clear and professional.9. Skip Backgrounds and Silly Graphics
Using backgrounds and unnecessary graphics can appear unprofessional. Keep it simple and focused.10. Treat Email as a Formal Communication
Just like a formal letter, emails should have a salutation, a well-structured body, a sign-off, and a signature.Next time, we'll explore email issues relevant to larger companies. If your company doesn't have a formal email policy, it might be time to establish one. Tune in next week to find out why.
Here's to your success!
You can find the original non-AI version of this article here: What Do Your Business Emails Reveal About You .
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