What documents cannot be notarized
Below is a MRR and PLR article in category Business -> subcategory Other.
What Documents Cannot Be Notarized?
Overview
Notarization is a crucial process that helps prevent fraud and ensures authenticity by having a notary public act as an impartial witness during the signing of documents. This involves verifying the identity of signers, ensuring they are signing willingly, and confirming they are mentally capable of doing so.
Documents Excluded from Notarization
While many documents require notarization, some cannot be notarized. Below is a list of such documents:
Birth Certificates
Instead of notarizing birth certificates or copies, obtain a certified copy from the State Bureau of Vital Statistics. Notarizing these documents is prohibited.
Photographs
In the U.S., notarizing photographs is not allowed. However, you can notarize a written statement about a photograph, with the photograph attached as evidence. This means you’re notarizing the statement, not the image itself.
Mismatched Names
Do not notarize documents if the name on the document doesn't match the identification presented. Always ensure you can fully verify the identity of the person before notarizing.
Incomplete Documents
Documents with blank spaces or incomplete sections should never be notarized, as they can be easily altered afterward. Ensure all documents are complete to avoid complications.
Faxed or Copied Signatures
A document with an original signature can be notarized, even if it's a photocopy or fax. However, a photocopied signature itself cannot be notarized.
Wills
Wills require special attention. Some handwritten (holographic) wills may become invalid if notarized. Only notarize a will after the signer has consulted their attorney for proper wording and instructions.
Notary's Own Documents
A notary cannot notarize any document where they have a financial interest or are a party to it. This includes any document that witnesses the notary’s own signature.
By adhering to these guidelines, notaries ensure the integrity of the notarization process and help protect all parties involved.
You can find the original non-AI version of this article here: What documents cannot be notarized .
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