Presentation Skills - The Right Graph
Below is a MRR and PLR article in category Business -> subcategory Other.
Presentation Skills: Choosing the Right Graph
Summary
While Microsoft may lack expertise in presentation design, they excel in providing a variety of graph types in PowerPoint that help match your data to your message. Although PowerPoint 2000 offers twelve graph types, not all are suitable for low-resolution presentations. Here's a guide to effectively using the most useful types:
Keywords
public speaking, presentations, presentation skills, presentation design
Article Body
Microsoft may not be renowned for presentation design expertise, but PowerPoint offers a variety of graph types that help tailor your data to your message. Even though PowerPoint 2000 includes twelve graph types, only a few stand out in computer-based presentations. Here's how to make the most of them:
Pie Graphs
Pie graphs (often mistakenly called pie charts) are frequently overused due to their simplicity. They excel at illustrating the proportion each element contributes to the whole, rather than actual amounts. When a pie graph features five or fewer slices, it quickly reveals dominant segments. Including too many elements makes them difficult to interpret. Consider consolidating minor components into an "other" category to simplify understanding. If your focus is on volume contributions rather than fractions, opt for a bar graph instead.
Bar Graphs
Bar graphs are ideal for showcasing relative sizes and actual amounts. Their design allows viewers to compare different segments using a y-axis that clearly indicates units of measurement. Variations like stacked bar graphs or 100% bar graphs can illustrate proportions, but in presentations, straightforward designs are usually more effective.
Line Graphs
Line graphs uniquely appeal to our intuitive understanding of data, often visualizing trends over time. Typically, viewers expect volume on the y-axis and time on the x-axis, moving from left to right to indicate progress. Use line graphs to portray changes over time, as they naturally suggest growth or decline. Remember to manage audience expectations by clearly defining your axes.
Data Labels
Graphs simplify complex data, but they are most effective when integrated with words and images. Directly label graph elements instead of relying on legends, which can confuse the audience. Ensure labels are clear but don’t overcrowd your graph.
When using multiple graphs, avoid overwhelming your audience with excessive data labels. Often, the visual impact of the graphs alone is sufficient. Consider including detailed "reference slides" at the end of your presentation for those seeking more information. Hyperlink your main slides to these detailed ones to seamlessly address any in-depth inquiries.
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By effectively choosing the right graph type, you enhance clarity and ensure your data tells the story you intend.
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