Trade Show Exhibit Shipping Tips
Below is a MRR and PLR article in category Business -> subcategory Marketing.
Trade Show Exhibit Shipping Tips
Summary:
Learn how to keep shipping costs low and ensure your trade show booth arrives safely and on time.Key Considerations in Trade Show Exhibit Shipping
Shipping your trade show booth can become costly if you choose an inexperienced shipping company. You risk dealing with broken or missing parts, late deliveries, and potential budget overruns that could disrupt your company’s presentation and jeopardize your role.While unforeseeable events like winter blizzards can disrupt schedules, choosing the right transportation company can reduce risks. Here’s your guide to ensuring your trade show booth arrives in good condition, on time, and within budget.
Steps to Secure Your Trade Show Booth’s Journey
Label Everything:
Unpredictable weather can delay flights and shipments, but labeling each part of your trade show display increases the chances of recovery if anything is misplaced.
Choose an Experienced Carrier:
Opt for a specialized trade show carrier with experience in handling exhibits.
George Poppe’s Tips for Selecting a Trade Show Freight Carrier
1. Detail Documentation:
Ensure your transportation company records all necessary exhibit details, including destination, schedule, weight, and dimensions. This documentation affects both shipping and drayage costs, which cover moving your booth to and from the exhibit floor.
2. Good Union Relations:
Select a carrier familiar with trade show venue unions. This familiarity can help prevent unnecessary charges. A carrier with established connections at major venues like the McCormick Convention Center in Chicago can be invaluable.
3. High Volume Handling:
Carriers that handle multiple trade show shipments often offer better rates. Poppe’s National Transportation managed to waive waiting charges at the busy Semicon West 2006 due to handling several shipments. Less experienced carriers might pass such fees to exhibitors, typically ranging from $45 - $85 per hour.
4. Top-notch Communication:
Opt for companies offering 24/7 live support. Trade shows are not confined to standard business hours, so having continuous access is crucial. Ensure the carrier has up-to-date contact information for your booth representatives and can send digital air bills quickly if needed.
Best Practices
- Ship your booth 7-10 days ahead of your setup date to avoid late penalties.
- Communicate clearly with both your shipping company and the team responsible for installing and dismantling your booth.
By doing your homework and selecting an experienced freight company, you minimize the risk of your trade show booth components getting lost or damaged and avoid unexpected budget overruns.
Conclusion
Preparing ahead and choosing the right partners are key to a smooth, cost-effective trade show shipping experience. Follow these tips to ensure your exhibit arrives safe, sound, and ready for success.You can find the original non-AI version of this article here: Trade Show Exhibit Shipping Tips.
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