Project Management - Winning the Project
Below is a MRR and PLR article in category Business -> subcategory Management.
Project Management: Securing the Project
Introduction
In our previous discussion on Project Management, we focused on the crucial steps a Project Manager should take during the bidding phase to secure a successful bid. Now, we move forward to explore the next phase of the project lifecycle.
The Announcement
The moment has arrived when the client selects the winning bid. As a Project Manager, you might not be the first to hear the news, as clients have different ways of communicating decisions. Whether it’s through informal whispers to company counterparts or a formal message from the client's Contracts Manager, the Project Manager is typically among the first to know of the success.
Celebrating Success
Recognizing the hard work of the team is key, as people management is a significant part of a Project Manager’s role. Organizing a celebration for the bid team is crucial for boosting morale. Whether it’s a simple get-together or a grand lunch, depending on the project’s scale, make sure to include everyone. Use this occasion to commend past efforts and set future goals clearly.
Setting Up for Success
Early on, ensure that proper arrangements for office space and resources are underway, especially if your organization practices co-location of project teams. Efficient management of space, storage, and communication tools helps your team swiftly transition and focus on project execution.
The Initial Project Meeting
Soon after celebrating, but perhaps not on the same day, convene the first meeting with senior team members. Even though the contract might not be signed yet, essential tasks remain. Your team needs to re-evaluate the client's documentation to confirm that no unexpected changes have been made. It’s not uncommon for clients to introduce new requirements stealthily. Ensure that all responses and agreements from the bid stage, including pricing, payment terms, and technical solutions, are accurately reflected in the updated documents.
Proceeding Without a Contract
Provided all documentation is in order, projects often proceed even in the absence of a signed contract. Typically, the client issues an Instruction to Proceed, confirming key elements like pricing. This approval is vital for securing project funding from your financial department, allowing you to progress. This sets the stage for the next steps in the project, which we will explore further in our following article.
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