How to Start Meetings on Time
Below is a MRR and PLR article in category Business -> subcategory Management.
How to Start Meetings on Time
Starting meetings on time can be a challenge, especially when participants arrive late. This not only delays the meeting but can also diminish the impact of early discussions. Here's how to address this issue effectively.
Tips for Timely Meetings
1. Include Arrival Time in the Agenda
Clearly state an arrival time, such as "8:50 AM - Arrive at the Meeting," for a 9:00 AM start. This buffer allows attendees to socialize, grab refreshments, and settle in.
2. Provide Incentives
Offer coffee, juice, or healthy snacks like fruit before the meeting begins. This is particularly helpful for all-day sessions or when attendees are coming from different locations. The key is to offer these only during the arrival period and put them away once the meeting starts to promote productivity.
3. Lead by Example
Arrive early to ensure the room is properly set up and to greet attendees. This demonstrates your commitment to punctuality and helps set the tone for the meeting.
4. Schedule Smartly
Start meetings at unconventional times, like 9:10 AM, to accommodate transitions from previous sessions. Similarly, end meetings a few minutes early to allow for travel time to subsequent appointments.
5. Communicate the Importance of Promptness
Send reminders about the meeting's start time via email or memo, and emphasize the benefits of being punctual. Consider asking a senior executive to deliver an opening remark to encourage prompt attendance.
6. Set Expectations
If you're in charge, make punctuality a performance metric and uphold it by being punctual yourself. Offer coaching to those who consistently struggle with timeliness, and stress its significance in private conversations if needed.
7. Be Flexible and Realistic
Acknowledge that not everyone may always be on time due to unexpected circumstances. Encourage attendees to inform you if they anticipate being late, and adjust the schedule if necessary.
By implementing these strategies, you can foster a culture of punctuality and ensure your meetings start smoothly and efficiently. For more tips on effective meetings, visit [One Great Meeting](http://www.squidoo.com/OneGreatMeeting).
You can find the original non-AI version of this article here: How to Start Meetings on Time.
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