How to Select a Facilitator

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How to Choose the Right Facilitator


Summary

Facilitation is a complex skill vital for ensuring productive meetings. Selecting the right facilitator can determine the success of your meeting. Here’s how to find the right person for the job.

Key Points to Consider


Are They a Professional Facilitator?

Facilitation is more than simply overseeing discussions. It requires a unique set of skills to define meeting goals, create effective agendas, guide participants, and maintain a fair environment. Look for someone who specializes in leading successful meetings. Membership in professional bodies like the International Association of Facilitators is a positive sign.

Have They Earned Recognition?

The International Association of Facilitators offers the Certified Professional Facilitator (CPF) designation, which is awarded after a thorough skills assessment. This includes written applications, oral exams, and a live facilitation demonstration. Choosing a CPF ensures you have someone highly qualified.

Do They Understand Meetings?

A good candidate knows how to organize and conduct productive meetings. They should be skilled in keeping meetings on track and fostering an environment conducive to creativity and productivity.

Do They Understand Your Business?

Select a facilitator who grasps the intricacies of business dynamics. They should communicate effectively with executives and staff, backed by real business meeting experience.

Do They Seek to Understand Your Needs?

If a facilitator wants to immediately take on your project without asking questions, be wary. A proficient facilitator will want to fully understand your goals and whether their expertise is a good fit.

Do They Help Prepare an Agenda?

A comprehensive agenda is crucial for meeting success. Skilled facilitators often spend significant time crafting this agenda, ensuring everything runs smoothly.

Do They Engage with Participants?

Conversations with participants are vital. These discussions reveal expectations, gather background information, and secure support for the meeting.

Are They Versatile with Process Tools?

Every meeting is unique and requires different approaches. A versatile facilitator adapts their techniques to meet specific meeting needs.

Do They Clarify Your Role?

They should provide guidance on setting up the room, acquiring resources, and optimizing your role in the meeting.

Do They Charge a Fair Fee?

Professional facilitators set fees reflective of their value. Beware of low fees, which might indicate inexperience. Conversely, exorbitant fees may suggest celebrity status or high overhead costs.

By considering these factors, you can choose a facilitator who will effectively drive your meeting toward success.

You can find the original non-AI version of this article here: How to Select a Facilitator.

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