Get Replies to Your Voice Mail

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How to Get Replies to Your Voicemail


Summary

Is voicemail a help or a hindrance in business? Here's how to leave messages that lead to action.

Keywords

voicemail, workplace communication, positive communication, effective communication

Article


For most of us in business, voicemail is a double-edged sword. While it simplifies information exchange, it can also feel like tossing a message in a bottle into the sea. Here's how to ensure your messages get noticed and prompt replies.

1. Prepare Before You Call
Expect voicemail more often than direct conversation. Jot down key points and questions before dialing. This preparation not only aids your message but enhances live communication if your call is answered.

2. Avoid Mindless Messages
If you freeze at the beep, hang up. Organize your thoughts and call back. A clear, concise message is far better than a jumbled one.

3. Speak Clearly and Introduce Yourself
Start with a greeting and your name. For instance, "Hi Pat, this is Steve Kaye at 714-528-1300." This establishes whom the message is for and who is calling.

4. Slow Down for Contact Details
Say numbers slowly, writing them as you speak to match the listener's pace. Repeat numbers for clarity. If necessary, spell out your name, writing each letter as you go. A clear message makes return calls easier.

5. State Your Purpose Clearly
Be direct and concise. Provide enough information for the recipient to fulfill your request or leave a message in return.

6. Avoid Sharing Personal Information
Personal details can be embarrassing if overheard. Remember, anyone could access your message.

7. Don't Message in Anger
Angry messages blur clarity. Hang up and call back when you're calm.

8. Conclude with Response Instructions
Offer times for a callback, like, "I'd welcome a return call at three this afternoon." End with positivity, such as "I look forward to hearing from you."

By following these tips, you can ensure your voicemails are effective and yield the responses you need.

You can find the original non-AI version of this article here: Get Replies to Your Voice Mail.

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